Pre Departure Information

Flight information

Our trips are land only and operate Kathmandu to Kathmandu (please see trip notes for specific details). Given our clients come from a variety of locations around the world we are able to help you source flights but we do not purchase on your behalf. We also prefer to give you the option to add extensions or create a tailor made trip and therefore have the flexibility of flights at your own convenience. Please contact us if you want advise about flight options and how to purchase.


It is compulsory to take full holiday insurance which covers trekking/cycling/touring to the maximum altitude of your trip, and also covers rescue and repatriation costs of at least £50,000. You will need to provide a copy of your insurance details, including an emergency 24hour telephone number to the trek leader before departing Kathmandu. This should include any correspondence stating clarification of the required cover. If your policy documents are not available or prove to provide insufficient cover you may not be able to continue your trip. Please ensure that your policy also covers any extra activity outside of the stated itinerary you wish to do if you are extending your trip.


Passports need to be valid for a minimum period of 6 months from the date of visa application if you are applying in the UK and from the date of entry into Nepal.

Visa details

Visas are available in advance from the Nepal Embassy in London. Please see link below for details and prices.

It is also easy (and cheaper) to have the visa processed at Kathmandu airport.  If you intend to wait until your arrival at the airport please remember to bring – 2 X passport photo and the visa fee with you, which on arrival is payable in US dollars as follows:

US$25 for 15 days

US$40 for 30 days

US$ 100 for 90 days

This must be paid in cash (N.B dollars – is the only accepted payment). However they are subject to change, please see link to the official Nepal Tourism Board website below:


We strongly recommend you to take advice from your local GP travel clinic regarding vaccinations required when visiting Nepal.


The local currency is Nepali Rupees (approx exchange rate 115 NRS – £1 – subject to daily fluctuation) Please note this can not be purchased in the UK. It is advised to take either sterling or US Dollars. Traveller’s cheques and cash can be exchanged for local currency in Kathmandu. Credit cards are not generally accepted. In Kathmandu and Pokhara there are ATMs available to access cash via Cirrus / MasterCard / Visa cards.

Baggage, equipment hire & purchase

If trekking you should use a rucksack or kit bag that is strong enough to withstand the rigors of transportation in the mountains. Suitcases or rigid bags can not be used as these are a difficult and awkward load for porters and pack animals. If you are taking an internal flight 15 kgs is the limitation for luggage on this flight including day sack.

As a responsible employer we have a strict policy to limit the porter loads. Please help us to maintain standards by restricting your kit bag to 12.5kg. Many items are available in Kathmandu for purchase at lower cost than in the UK e.g. sleeping bag liners, trekking trousers, down jackets & sleeping bags. Please contact us at least 1 month before departure with any queries regarding kit hires or purchases you may wish to make.


All that is possible will be done to ensure the trip follows the outlined itinerary. However, due to factors beyond our control such as local weather, politics and airlines it may be necessary to vary one or more of the days. If this does occur we shall do our utmost to ensure minimal impact to you.


Our trips are fully staffed and supported. Whilst trekking, you will have the assistance of a group Leader, Sherpa Guides and porters. Our leaders are trained in mountain & wilderness safety and first aid and are full time professionals working in the Himalaya. They are responsible for all members and staff throughout the trip. The quality of your leader can have a significant impact on your holiday, both in terms of success of your trek and enjoyment. We therefore have extremely high standards with leaders who have many years of experience, a broad knowledge of the culture and mountains and who are also keen and knowledgeable naturalists. Our guides are there to support you and ensure that everyone can walk at their own pace and still have the safety of being near to a member of staff. The porters will carry your kit bags, so all you need to take is a day sack with essentials. The team are all specially selected and receive professional training from KEEP (Kathmandu Environmental Education Project) a sustainable tourism NGO. To read more about our employment policy please Click Here


You may choose to take this opportunity to raise sponsorship for one of our associated charities, If you wish to do so please contact us on: and we will forward details to you.

Preparation and training

In order to get the best from your holiday you may need to do some training, or other preparation. Remember you will be travelling to the Himalayas, this is a remote destination where the way of life is very different. You should be prepared for facilities and services appropriate for the local conditions and not equivalent to Western standards.

When preapring it is good to remember the fitter you are, the more you will be able to enjoy the slendor of the Himalayas around you.

Leave a comment

Your email address will not be published. Required fields are marked *

The choice is easy when you're ... doing the right thing

Sign up to our e-newsletter

Download the brochure


Download our brochure for information on our range of holidays

© 2022, The Responsible Travellers Ltd. Registered company no. 5912731. Site powered by WordPress.